Office Support Specialist


Posted Under: Las Vegas, Nevada jobs in Other; Other jobs in zipcode 89101
Posted On: 2019-10-11 00:00:00

Office Support Specialist
Las Vegas, NV, USAHuman Resources - FacilitiesFull Time Who is Geotab: Geotab, a global leader in IoT and connected transportation, collects rich location, engine and vehicle behavior data to provide valuable insights for customers. Geotab is deployed worldwide in over 130 countries and is utilized by more than 40,000 customers around the globe. Collecting over 4 billion data points daily, Geotab is utilized by fleets both large and small to better manage their light, medium and heavy duty vehicles as well as the latest available electric vehicles. Global demand for telematics is increasing and Geotab is rising to the challenge. Are you ready for the challenge? If so, visit us at to apply today. To see what it's really like to be a Geotabber, follow us on Instagram, Twitter or Facebook @InsideGeotab to get an inside look into life at Geotab. Who we are looking for We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking an Office Support Specialist who will be primarily responsible for overall front-office activities, including greeting visitors, scheduling conference rooms, and performing general administrative duties. You will support company operations and oversee supplies, equipment, general maintenance and upkeep. You will also assist other teams and administration with various projects, as needed.--If you love technology, enjoy working with people and managing day-to-day administrative requirements, and are keen to join an industry leader, we would love to hear from you! What are the details of this position As an Office Support Specialist, you will be responsible for managing visitors, ordering office supplies and stationery, maintaining the office and managing the food program. You will also be in charge of reception duties, which include overseeing and distributing the mail. You will need to work closely with all Geotab team members, executives, and guests. You will also coordinate with different vendors as needed for your day-to-day business needs.--The successful candidate will be a driven professional with strong written and verbal communication skills. You must also have the ability to maintain confidentiality, independently problem solve, juggle timelines and contrasting priorities to ensure timely results.Duties and Tasks/Essential Functions:
    • Maintain adequate supplies of paper, envelopes, writing utensils and other misc office supplies for both offices
    • Make sure reception area is organized and all meeting rooms are clean and stocked with supplies at the end of each day; monitor Innovation Room's appearance
    • Support Facilities with maintaining the breakfast snacks and coffee for Cafe at both locations; occasionally assist with ordering weekly lunch for all staff--
    • Greet and check-in vendors, customers, job applicants and other visitors while adhering to security policy
    • Book meeting rooms, make reservations, schedule ground transportation for visiting guests, order snacks/lunches for meetings and other administrative requests as needed
    • Assist QA team with review of outgoing "Thank You" cards including recommendations on well written versions, sealing, postage and placing in outgoing mail on a daily basis
    • Put together Welcome Kits, create mailing labels, processing postage and sending out with mail on a daily basis
    • Sort and deliver mail to correct departments/individuals;-- create and stock return labels for general mail and Product Support
    • Prepare one blog post annually Experience/Skills Required:
        • Bachelor's degree or some college a plus
        • 1-2 Years of previous general office or Admin experience required
        • Computer literate and Google Suite knowledge a plus
        • A passport for international travel may be required for some positions (at employee's expense) What makes our staff passionate about Geotab? Table Tennis at the office! Bring your own bat!Great accommodation (height adjustable desks)Light breakfast served daily (cereals, bars and fresh fruit)Hot lunch or fresh sandwiches served every other FridayGeotab sponsored sports teams, dress up days, fun social eventsFull medical benefits & 4% 401k company matching retirement savings plan Our Core Values: Geotabbers innovate and seek creative ways to continuously improve. Collaboration and teamwork defines the way we work. We love being ahead of the curve, using leading technology, and being agile in every way we do business. We work hard, and we definitely --play hard. From the CEO - to the staff - there is an open-door policy for all of us to freely communicate. Geotabbers are dynamic, and enjoy working in a fast-paced work environment. We own our work and take responsibility in a true entrepreneurial spirit! Geotab provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Geotab complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Geotab expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Geotab's employees to perform their job duties may result in discipline up to and including discharge.

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