Administrative Assistant


American Cybersystems, Inc. (ACS Group)


Posted Under: Tucson, Arizona jobs in Administration, Clerical; Administration, Clerical jobs in zipcode 85701
Posted On: 2019-05-26 00:00:00

Title: Administrative AssistantDuration: 12 month(s)Hours: 8:00 am to 5:00 pm Location: Tucson AZ 85756 United StatesDescription/Comment:Various departments are seeking a staffing assistant to help the hiring managers, talent acquisition staff, engineering administrative assistants, and other stakeholders efficiently facilitate hiring and onboarding for the organization. The staffing assistant will provide administrative support to engineering organization(s). This is not a recruiting function.The ideal candidate will be a competent verbal and written communicator, highly organized, able to manage multiple work flows in different stages of completion, and have good computer skills. Teamwork and customer service is paramount working with candidates and RMS employees at all levels.No relocation is available for this position. Key responsibilities and job description: --- Provide consistent follow up, and Single Point of Contact (POC) for Talent Acquisition (TA) --- Schedule 30 or more phone interviews a week with candidates --- Contact up to 100 candidates a week via email, phone, and text --- Coordinate schedules for phone interviews and in person interviews, add appointments to Hiring Managers' calendars, and inform TA --- Timely tracking and dispositioning candidates within the on line applicant tracking system (ATS) to ensure consistency and meeting service level agreements --- Track status of phone interviews, resumes, in person interviews to ensure candidates are not inadvertently overlooked --- Maintain staffing related spreadsheets and other status tools --- Uploading Global Interview Evaluation Forms for phone and in person interviews into the ATS --- Manage contractor ATS and requests to hire contract labor --- Book interview rooms using the company's meeting tool software --- One point of contact for ad hoc report requests --- Print candidate resumes for Resume Review Parties --- Provide status on candidates to hiring managers in weekly meetingsRequired Education, Skills and Experience: --- High School diploma --- administrative / secretarial assistance supporting a team of 20 or more stakeholders --- experience with Microsoft Excel, Word, PowerPoint --- experience with Outlook or similar email/calendar system--- Recent work experience using web-based tools for tasks such as order management, system requests, payroll or financial systems --- Recent applied work experience managing schedules and calendars for several stakeholders Desired Education, Skills and Experience: --- Past experience working with confidential or company private information --- Skilled phone and email etiquette with clear message taking abilities and follow through --- Past experience in hiring or onboarding new employees within an organization --- Ability to maintain composure while interacting with diverse personalities --- Ability to quickly and efficiently respond to urgent situations --- High degree of organization --- Able to perform detailed work with speed and accuracy Required Education, Skills and Experience:--- High School diploma--- administrative / secretarial assistance supporting a team of 20 or more stakeholders--- experience with Microsoft Excel, Word, PowerPoint--- experience with Outlook or similar email/calendar system--- Recent work experience using web-based tools for tasks such as order management, system requests, payroll or financial systems--- Recent applied work experience managing schedules and calendars for several stakeholders