Office Administrator


JELD-WEN, Inc.


Posted Under: Craigsville, West Virginia jobs in Administration, Clerical; Administration, Clerical jobs in zipcode 26205
Posted On: 2020-02-15



Office Support Services Specialist

Duties and Responsibilities

Communication -
  • Efficiently communicate with all employees regarding aspects and questions of payroll and benefits responsibilities.
  • Communicate closely with Plant Manager regarding data needs, communication of, and training needs for assigned areas.
  • Insure accurate and complete office records in the areas of payables, payroll, employee benefits, inventory control, and invoicing.
  • Communicate closely with Production Managers to identify departmental reporting and data entry deficiencies as well as any other assigned reporting task.
  • Insure accurate and complete reports to the Plant Manager and Corporate departments.
    Receptionist Duties -
    • Always present and represent the companyin a professional manner.
    • Answer phone lines, transfer calls, and e-mail missed phone call messages as needed.
    • Greet vendors, customers, and other guests. Follow visitor policy procedures.
    • When taking applications, administer applications, and preemployment testing as directed.
    • Accounts Payable Duties
    • Collect and match-up all purchase orders, packing lists, bills of lading, and invoices.
    • Enter information, purchase conditions, account codes, and informationper Accounting procedures and guidelines.
    • Ensure that all permissions are gathered from departmental personnel and Plant Manager prior to processing.
    • Process and deliver accounts payable invoices and support information as directed by Accounting procedures.
      Production, Invoicing, and Inventory-
      • Be familiar with all site reporting procedures, shipping arrangements, and shift reports in order to collect and report data accurately.
      • Enter/monitor production, waste, and shipping data in an accurate and effective manner.
      • Insure that shipping, invoicing, and credit/claim information is sent to customers in a timely and professional manner.
      • Enter claim/credit information as directed by Plant Manager.
      • Supply weekly, monthly, quarterly, and yearly information and reports as requested.
      • Keep all associated paper and electronic files in a neat and orderly system.
      • Participate in inventories as directed.
        Payroll and Benefits -
        • Be familiar with all site reporting procedures and shift reports in order to collect and report data accurately.
        • Enter/monitor payroll data in an accurate and effective manner.
        • Collect, enter, and supply all payroll and employee benefits information as directed by respective corporate department.
        • Supply weekly, monthly, quarterly, and yearly information and reports as requested.
        • Keep all associated paper and electronic files in a neat and orderly system.
          General -
          • Ultimately, responsible for the accuracy of assigned data and reports to corporate departments and the Plant Manager.
          • Extra time will be required beyond normal office hours including but limited to special accounting deadlines and inventories.
          • Maintain an organized and professional work area.
          • Manage and abide by all company policies and procedures.
          • Participate in and follow all safety training and guidelines as directed by Plant Manager.
          • All other assigned responsibilities by the Plant Manager.
            JELD-WEN is an equal opportunity employer, committed to providing an environment free from all forms of unlawful discrimination. To ensure the safety and health of our employees, JELD-WEN maintains a drug-free work environment.

Apply for this job, view similar jobs, and more at http://www.localjobboard.com/craigsville.westvirginia-jobs/28862355!