Employee Records Assistant (FT), Temporary

Dartmouth-Hitchcock Workforce Readiness Institute

Posted Under: Lebanon, New Hampshire jobs in Other; Other jobs in zipcode 03766
Posted On: 2020-02-15

Employee Records Assistant (FT), TemporaryLebanon, NH, USANewSecretarial/Clerical/Administrative SupportPost Date Jan 29, 2020Requisition # 20000033Purpose:Maintains and safeguards employee records, ensuring orderliness and completeness of manual and scanned files. Provides work references and employment verifications.Key Responsibilities:
  • Maintains employee records on assigned current and terminated employees manually and through scanning.
  • Sort and separate manager files and scan based on guidelines.
  • Sort and destroy any files of terminated employees based on guidelines.
  • Document all file processes as requested by manager.
  • Provides written employee verifications for employment and external work references for assigned current and terminated employees.
  • Makes copies of employee files, making determinations as to what can be sent based on present legal guidelines.
  • Acts as a resource to both employees and others regarding employee records. Independently answers questions within scope of responsibility and follow-up either in person, in writing, or over the telephone.
  • Maintains the log book of employees who review employee records.
  • Sorts incoming mail and distribute as appropriate. Forwards mail to terminated employees.
  • Pulls and sign-outs records for special projects.
  • Sets up record reviews with employees, Employee Relations, and internal supervisors.
  • Assists Human Resources staff by pulling and delivering records. Reviews and provides information via telephone to Human Resources staff.
  • Perform other duties as required or assigned.Minimum Qualifications:
    • High school graduate with 1 year of applicable experience required.
    • Filing capabilities with attention to detail required.
    • Good organizational and communication skills desired.Required Licensure/Certification Skills:
      • None
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