Human Resources Coordinator


Kentucky Lottery Corporation


Posted Under: Louisville, Kentucky jobs in Human Resources; Human Resources jobs in zipcode 40299
Posted On: 2020-03-26

For over 30 years, the Kentucky Lottery has earned more than $5.4 billion for the Commonwealth of Kentucky.--Our mission is fueling imagination and funding education for all Kentuckians.--For nearly two decades, the largest chunk of proceeds - $3.6 billion, has gone to fund programs to help Kentucky students stay home and attend college. We have continued to break records - earning over $1 billion in sales last fiscal year to continue to support these important programs.We want to make winners out of our players, retailers, college students and our employees. We are looking for the best talent to join our winning team. Are you ready to fuel your imagination? We have the opportunity for you.JOB SUMMARYThe Human Resources Coordinator completes administrative duties for the Human Resources department including assisting with recruitment, onboarding/offboarding, maintaining employee records, benefits administration, leaves of absence, wellness programs and training. Supports the organization's human resources needs and responds to employee questions accurately and timely.--Represents the Human Resources Department and the KLC with a high level of professionalism and integrity.--ESSENTIAL DUTIES/RESPONSIBILITIESRecruitment/Onboarding ------------------Prepares and posts internal and external job openings. ------------------Schedules and conducts phone screens.--Coordinates and schedules job interviews. ------------------Assists hiring manager with the interview process.------------------Oversees the application process and pre-employment requirements including ensuring all applicable candidate paperwork is completed. Works with Security to obtain completed background checks.------------------Provides real time feedback to candidates. ------------------Maintains the recruitment tracking spreadsheet and recruitment files.----------------------Assembles new hire packets and ensures all applicable paperwork is included.Benefits/Wellness------------------Assists with wellness activities such as biometric screenings.------------------Supports HR Generalist during the benefits open enrollment period. ------------------Serves as a backup to the HR Generalist for benefits orientation.------------------Creates and distributes COBRA paperwork.--Tracks COBRA payments and forwards to Accounting for processing.--------------------May assist with benefit billing and perform payroll/benefit-related reconciliations.Leaves of Absence ------------------Provides the appropriate leaves of absence paperwork to employees and ensures paperwork is completed and returned timely.--------------------Tracks leave of absence data and updates the FMLA/Leave of Absence tracking spreadsheet.--Training and Development------------------Serves as a backup to the HR Generalist for new employee orientation.------------------Assists with training meetings which may include scheduling conference rooms, sending invitations and disseminating training materials. --Maintains training attendance logs.------------------Ensures employees are notified of compliance related training.Compliance & Reporting------------------Ensures that all HR functions are in compliance with applicable laws and regulations governing employment practices.------------------Creates and maintains employee files and records.--Ensures files are complete and updated timely.--Performs file audits.--Ensures that all legal documentation including I-9 forms are kept current and discarded appropriately.------------------Tracks required employee acknowledgements related to compliance, policy updates, etc.------------------Updates the company's employee organization chart encompassing staff and departmental changes. ------------------May assist with the preparation of reports such as the EEO-1 report. General Support------------------Performs administrative duties for HR including but not limited to photocopying, typing, filing, answering phones, answering routine HR questions and requests.------------------Distributes HR mail.------------------Assists the Employee Engagement Committee with event coordination.--------------------May assist with entering and maintaining data in the HRIS system.--------------------Assists with special projects as needed.KNOWLEDGE/SKILLS/EXPERIENCE------------------High School Diploma or equivalent required. Bachelor's Degree or some college highly preferred. ------------------The ideal candidate will have a minimum of two years related human resources experience and at least one year of recruiting experience.--Experience with employee benefits and wellness plans desired.--A comparable amount of training, education and experience may be considered. ------------------Strong computer skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint) as well as Internet navigation.--Interest and aptitude to work with technology including mobile applications. Ability to operate general office equipment.------------------General understanding of human resources concepts, practices, programs, and methodologies including FLSA, FMLA, ADA, HIPAA preferred.--------------------Working knowledge of HRIS systems and programs preferred. ADP systems experience a plus.------------------Strong communication skills, both verbal and written. Ability to effectively communicate with various levels of management, staff and/or outside contacts.------------------Effective listening skills to ensure understanding of instructions and directions and effectively communicate with co-workers and management.------------------Willingness to learn.--Ability to embrace new technology and its impact on the HR industry. Awareness of industry trends in the human resources field.--------------------Ability to understand and communicate company employment policies and procedures.------------------High level of professionalism and integrity, with the ability to maintain a high level of confidentiality and work with highly sensitive data and information.------------------Ability to work in a team environment and demonstrate a high degree of tact, discretion and diplomacy.------------------Must be detail oriented, and a problem solver with a professional, positive attitude.------------------Ability to multi-task and have demonstrated organizational, detail-orientation, prioritization and time management skills to ensure that work related activities are completed in an accurate and timely manner.------------------Must be able to support and model the KLC's mission and vision. SUPERVISORY RESPONSIBILITIESThis position has no supervisory responsibilities.--WORKING CONDITIONS Office environment. --PHYSICAL REQUIREMENTS Ability to lift 20 pounds: OccasionallyStanding or sitting: Continuously Moving: Frequently Reaching, writing, fingering, typing: Continuously Talking and/hearing: Continuously Seeing: must be able to read reports and use a computer: Continuously Sitting for long periods of time: Frequently BENEFITSWe offer a comprehensive employee benefits package including medical, dental, vision, wellness program, health savings account, flexible spending accounts, company paid life insurance, supplemental life insurance, company paid short-term and long-term disability, voluntary benefit plans, generous paid time off plans, retirement plans - including 401(k), 457(b), IRAs, and a money purchase retirement plan in which the company contributes a portion of your base pay.----We will only contact candidates who match the qualifications for this role and who are selected for the next steps in the talent acquisition process.Equal Employment Opportunity Employer

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